Responsibilities of Administrative Offices

Office of Faculty Grant Support: 

• Disseminating grant information to appropriate faculty.

• Helping faculty members with proposal preparation; reviewing and approving proposals.

• Participating in overhead negotiations for the University consistent with the federal audit agency.

• Advising in preparation of annual reports.

• Informing the Communication Office on faculty grant successes.  

• Maintaining records of faculty proposals, awards, and reports.  

Business Office: 

• Receiving and depositing all cash receipts.  

• Billing and collecting amounts due under grants and contracts.  

• Recording all financial transactions and maintaining the financial accounting system.

• Implementing and maintaining a system of internal accounting control.  

• Ensuring compliance with grant, contract and donor restrictions with respect to expenditure of funds.

• Preparing monthly project budget reports for project directors and the grants office.  

• Preparing and filing financial reports with grantors, the grants specialists, and others as necessary including payroll tax reports.  

• Preparing the annual financial statements and coordinating the audit of the statements with the auditors.

• Assisting project directors and grants specialists in the preparation of the annual reports.  

• Reviewing and approving all purchase orders and payment vouchers.  

• Reviewing and approving all timesheets and preparing the monthly payroll.

• Issuing checks and reconciling bank statements.